Gulf Coast Commercial Painting
Home & Building Services - Commercial Painting
Gulf Coast Commercial Painting
Case Study
Gulf Coast Commercial Painting
Sarasota, FL28 employees, $4.2M annual revenue • 2011
The Challenge
Gulf Coast was struggling with bid accuracy and project estimating. Their manual takeoff process took 6-8 hours per bid, limiting them to 3-4 bids weekly. They won only 18% of bids because quotes were often too high (to cover uncertainty) or too low (leading to losses). Paint and material waste ran 15-20% over budget due to poor quantity estimates.
Our Solution
We developed an AI-powered estimating system that analyzes blueprints and site photos to generate accurate material quantities and labor hours. The system learns from completed job data to improve accuracy, automates bid document generation, and creates detailed scope-of-work packages. Integrated inventory management prevents over-ordering and waste.
The Results
Bid Preparation Time
down from 6-8 hours
Bid Win Rate
up from 18%
Material Waste
down from 18%
Annual Profit Margin
better accuracy = less losses
We went from bidding 3-4 jobs a week to 12-15, and our win rate nearly doubled. The AI analyzes square footage, surface types, and prep work more accurately than our senior estimators. Material waste dropped from 18% to 4%, saving us $85K annually. We can now bid larger commercial projects with confidence.
Jennifer Hartwell
VP of Operations
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